News Briefs

New, Earlier Flu Clinic Dates Announced for Employees

The previously scheduled flu clinics for Kent State faculty and staff in November have been canceled. Instead, the Kent Campus will have flu clinics in September and October for earlier vaccination.

For the Kent Campus, seasonal flu vaccines will be available:
  • Wednesday, Sept. 30, at Kent Student Center, Room 206 – 9 a.m. to 4 p.m.
  • Tuesday, Oct. 6, at Kent Student Center, Room 206 – 9 a.m. to 4 p.m.
Flu clinics also have been scheduled at the following Regional Campuses:
  • Monday, Sept. 28 – Tuscarawas Campus, 11 a.m. to 2 p.m. — location to be announced
  • Thursday, Oct. 15 – Salem Campus — time and location to be announced
  • Thursday, Nov. 12 – Stark Campus, 9 a.m. to 1:30 p.m. — location to be announced
To register for any of these flu clinics, visit The clinics are open to faculty and staff and their adult dependents age 18 or older. For employees and their adult dependents covered by one of Kent State’s medical providers, Anthem or Medical Mutual, the cost of the flu shot is covered in full. For all others, the cost is $20 per vaccination, payable by cash or check.

You also may contact your primary care physician or visit your local retail pharmacy to receive a seasonal flu shot. A list of pharmacies that offer seasonal flu shots is available at

For more information and updates about seasonal and H1N1 flu, visit

Spot Kent State Paraphernalia on New FOX TV Show in September, Win a Prize

Kent State University will get some publicity in the next several months on FOX’s new show, Glee.

Glee is a series based around Lima, Ohio, teacher, Will Schuester, who is attempting to save the fictional McKinley High School’s Glee Club. Kent State was asked to send items for the set, as were several other Ohio universities.

Some of the items sent include a Kent State T-shirt, mug, banner, hat and Centennial squirrel with graduation cap. The items may appear in the guidance office on the show.

University Communications and Marketing will be sponsoring a contest throughout September for any faculty or staff members who spot the paraphernalia on Glee. The first two e-mails (by time stamp) that are sent to — naming the Kent State item/s seen and where on the show it/they were seen — will receive a Kent State travel mug. Only one entry per person for the duration of the contest will be accepted.

In the show, Schuester’s challenge will be to convince two reluctant students with natural talent to join glee club. Another struggle will be to train the current members of glee club to musical perfection.

Schuester will also have teachers, friends, coaches and family fighting against his dream of making the glee club as good as it had been in the past. The show will feature a soundtrack of popular songs from past and present.

Glee airs Wednesday nights at 9 p.m. on FOX.

Online Training Program for Researchers Now Available

The Office of Sponsored Programs is implementing required training for researchers.
Kent State University’s Office of Sponsored Programs has implemented an online training program aimed at educating undergraduate, graduate and postdoctoral researchers on the importance of responsible research conduct.

Kent State is actively engaged in investigating and implementing resources to meet the challenges of an increasingly competitive funding environment. To comply with Section 7009 of the America COMPETES Act, Research and Sponsored Programs, under the direction of Vice President for Research John L. West, implemented the Kent State University Responsible Conduct of Research (RCR) Online Training initiative in August 2009.

“We must take all of the steps necessary to provide our researchers with the tools that they need to qualify and succeed in this economically challenging atmosphere. This training initiative addresses the relevance of science in social, economic and ethical issues of extensive public and political interest,” says West.

Effective Oct. 1, 2009, Sponsored Programs must certify on every proposal submission to NSF that an RCR training program is in place, to be completed by undergraduate students, graduate students and postdoctoral fellows who are working on NSF-awarded projects.

Sponsored Programs has issued instructions on how to register for and navigate CITI training online. Kent State’s RCR training, provided through the Collaborative Institutional Training Initiative (CITI), consists of these topics of instruction:
  • Data Acquisition, Management, Sharing and Ownership
  • Conflict of Interest and Commitment
  • Research Misconduct
  • Publication Practices and Responsible Authorship
  • Mentor/Trainee Responsibilities
  • Peer Review
  • Collaborative Science
To comply with NSF award conditions, Sponsored Programs will, upon receipt of an NSF award, delay the appointment of any student or postdoctoral fellow on the awarded project until the student/fellow has completed the required RCR course module. Verification of such completion must be submitted to Sponsored Programs.

If you have questions regarding this matter, please contact Director of Sponsored Programs CharleeHeimlich at 330-672-2070.

Confucius Institute Pilot Courses Offered This Fall

The Confucius Institute Project aims to educate students in Chinese culture and social science while promoting the development of multiculturalism. As of October 2008, there were 326 Confucius Institutes in more than 80 countries. At Kent State, the courses are taught by Chinese instructors and are offered through the Cultural Foundations program.

The Confucius Institute official opening has been put on hold due to delayed funding. Associate Professor Vilma Seeberg hopes the program will be fully funded in January by Hanban, the executive body of the Chinese Language Council International. Despite the delay, the Confucius Institute will continue to offer its pilot programs.

This fall the Confucius Institute will offer two China Today workshops:
China Today I: art, culture, education, Chinese characters and science
Offered Saturday, Oct. 17 and 24; 9 a.m. to 4 p.m.

China Today II: society, geography, economy and government
Offered Saturday, Nov. 14 and 21; 9 a.m. to 4 p.m.

Each class culminates in a final project that students design based on their individual interests. Both are considered introductory courses and count for 1-hour of credit. Students must apply for admission to each class a week before the class begins.

For additional information, visit Kent State’s Confucius Institute Web site here, or contact the institute’s director, Dr. Vilma Seeberg.

Course Catalog Can Now be Updated Online

The Course Catalog Update Workflow is now available. This electronic submission replaces the paper data sheets used to establish, revise or inactivate a course.

To start a course proposal, log on to FlashLine (My Actions Items tab, Workflow and Utilities box). Once submitted, the workflow will travel from approver to approver online to final implementation in Curriculum Services/Office of the Provost.

Training is being offered this semester for the workflow. Visit the Web site to register. A user manual is also available online on the Curriculum Services Web site.

For additional information, contact Therese E. Tillett, at

Youth Art Class Offered

The School of Art will provide another opportunity for artistic expression.
The School of Art and the Office of Continuing and Distance Education announces the fall Art Enrichment course for young people ages 4 – 14.

The course will be offered on Mondays, Oct.5 through Dec. 7, from 4:15 to 5:45 p.m. The cost is $40.

The theme of the course is “Bridges.”

An art show consisting of the work produced during the course will take place Dec. 7.

No walk-in registrations will be accepted; all students must be registered by the deadline of Sept. 29. Payment is due upon registration. Registration is available online (under Programs/Youth), or a registration form may be obtained from the Office of Continuing and Distance Education.

For additional information, contact the Office of Continuing and Distance Education at 330-672-3100.

Legal Briefs: Hold Harmless Agreements

Legal Briefs appears in e-Inside monthly to keep faculty and staff informed of legal issues and their implications. Content is provided by the Office of the University Counsel, whose mission is to ensure high-quality legal services to Kent State University in a timely, cost-effective manner, to reduce litigation and to ensure legal compliance. An archive of Legal Briefs from 2008 and past years is available online.

University counsel routinely prepares releases and hold harmless agreements for academic and nonacademic activities that take place outside the classroom (on or off campus) and may pose out-of-the-ordinary risks to students. The purpose of a hold harmless agreement is to:
  • Ensure that the organizers of the activity advise the participants of the risks involved and give them an opportunity to assess and assume the risks involved.
  • Formalize the participant’s willingness to assume the risk and release the organizers and the university from any liability should the participant become injured while engaged in the activity.
The hold harmless data sheet is available online and can be completed and submitted electronically. Faculty and staff should evaluate out-of-classroom activities that pose risks to students. When out-of-the-ordinary risks are present or if you are in doubt, fill out and submit the hold harmless data sheet. The data will be assessed by university Counsel and either a release will be prepared and sent to you, or you will be notified that an agreement is not necessary.

In a related area, university counsel often receives questions regarding off-campus activities, which do not require a Hold Harmless agreement but make use of personal vehicles for transportation. In such cases, transportation must be left to the students. The instructor or staff member organizing the activity should in no way participate in the coordination of rides. Instead, the organizer should make sure that all students know the date, time and address of the activity, where the group will meet and provide a map if necessary. If an accident occurs, the private insurance of the driver of the vehicle will be the primary coverage.

For more information, contact Jim Watson, associate university counsel, at

The Northeast Ohio Council on Higher Education Needs Your Input

The Northeast Ohio Council on Higher Education, a nonprofit organization that serves as a resource to colleges throughout the region, needs your input to better understand what is important to students, parents and college graduates when making college choices. Help make this region an even better place to live by participating in this survey about higher education in Northeast Ohio. Click here to get started.

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Human Resources Question of the Week: How can I search for information in the Employee Resource Manual?

There are several ways to find information in the online Employee Resource Manual, which gives faculty and staff a central location to find information that pertains to their university employment in a user-friendly atmosphere.

When the user accesses the Employee Resource Manual, they will see a Table of Contents menu on the left-hand side. Users can click on any heading in the table to go to a page with more detailed sections on that topic. If you are not sure what heading contains the information you are looking for, use the Search the Employee Resource Manual at the bottom of the table of contents. Enter a word or phrase and then click the Search button; links to all items related to your search will be displayed. The search engine will only look for topics contained within the resource manual, making it easier to find what you are looking for.

If you still can’t locate the information you need, send your questions to, and a Human Resources representative will respond to your query.

View the HR Question of the Week archive.

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