News Briefs

Return to Issue of Nov. 16, 2009 



Online Auction Benefits United Way

Kent State’s Division of Information Services is hosting an online auction to benefit the university’s annual United Way campaign. The auction consists of more than 30 unique items and services donated by area businesses and Kent State departments. It is open to all students, faculty and staff members.

Available items include season tickets to Kent State’s women’s basketball games and Porthouse Theatre shows, a week of pet boarding, a car wash and oil change and even a tree planting on the Kent Campus. Food options include restaurant gift certificates, cupcakes and old-fashioned candy. Entertainment packages, fashion handbags and Kent State accessories also can be found.

FlashLine credentials are required to bid. Auctions will end at 5 p.m. on Wednesday, Nov. 18. All proceeds will benefit the United Way of Portage County.

For more information, to see available items or to make your bid, visit Contact David Cunningham, manager of educational technology, at with questions about any items.

Final Week to Submit Nominations for President’s Excellence Award

The President’s Excellence Award will recognize Kent State University staff members who have demonstrated exceptional performance in advancing one or more of the goals of the university’s excellence agenda during the previous fiscal year (July 1, 2008, through June 30, 2009). Nominations for the award are due Nov. 23.

Full-time classified and unclassified employees at all campuses who have been employed by the university for a minimum of one year and are in good standing with the university may be nominated for this honor. A nominee must demonstrate exceptional performance in advancing one or more of the goals of the university’s Excellence Agenda. This includes actions, initiatives or projects related to the following:

  • Recruitment
  • Retention
  • Student success
  • Diversity and inclusion
  • Sustainability
  • Effectiveness and efficiency
  • Quality customer service
  • Collaboration
  • Innovation
  • Serving as an ambassador for the university.

Nominations may come from peers, supervisors or other divisional leaders, or from faculty members. This award is for staff only; faculty are not eligible for this award program.
Each nominator must complete a form that will require a selection from one of the above categories and must explain in 350 words or less why the nominee demonstrates excellence. Supporting materials will be accepted but are not required; supporting information must be received by the close of the nomination period.

Nominations will be reviewed, and a final list will be submitted to the Office of the President. The final decision resides with the president; award recipients will be announced in January.
Nomination forms for the President’s Excellence Award are available online. The forms may be printed, completed and sent in, or completed electronically. If you have questions, contact Carla Wyckoff, HR communications and events manager, at 330-672-5857 or

Stark Campus Employee Recognizes Stark Campus Image, Wins November Photo Contest

Congratulations to Gregory Walker, senior groundskeeper at Kent State University at Stark, who correctly identified the e-Inside photo contest’s mystery image as the landscape bed that is located in front of the Campus Center at the Stark Campus.

Walker wins Stark Campus-branded prizes: a flash light and a notepad, for exercising his keen powers of observation.

Each month in e-Inside, a close-up view of a prominent feature from one of the Kent State University campuses will appear in the first issue of that month. If you can identify the feature and where it is located, e-mail with specifics. The winner will be the first correct answer by time on the e-mail message.  The prize will be announced along with each winner.

The next image will appear in the Dec. 2 issue. Good luck!

H1N1 Flu Clinic for Priority Group to Occur Nov. 21 at Kent State Field House

The Portage County Local Health Departments have scheduled an H1N1 flu clinic on Saturday, Nov. 21, from 10 a.m. to 4 p.m. at the Kent State University Field House for the priority group, which are people who meet at least one of the following criteria:
  • Pregnant women
  • Caregivers and household contacts of infants under 6 months old
  • People 6 months old to 24 years old
  • People 64 years old and younger with chronic health conditions, such as asthma, diabetes, heart disease, and/or other chronic health conditions that compromise the immune system
  • Health care and emergency medical services personnel with direct patient care
The Kent State University Field House is located at 2213 Summit Street in Kent next to Dix Stadium. The cost of the H1N1 vaccine is free. People are encouraged to pre-register at to help speed up the paperwork process.

The Nov. 21 priority group clinic utilizes the county’s supply of vaccine. This is not an official Kent State flu clinic but rather a community clinic where the university is providing space. For more H1N1 flu information from the county, visit

Kent State flu clinics will be scheduled when the H1N1 vaccine is delivered to the university. Please continue to regularly check the university’s flu site at for news and updates, including the scheduling of future H1N1 flu vaccine clinics.

For More Information
Visit the Web site frequently for latest news and updates regarding H1N1 flu at Kent State.

The trees were moved to a safe location.

Commemorative September 11 Trees Moved to Facilitate Construction

Campus Environment and Operations moved the three commemorative Sept. 11 trees from Risman Drive, near the Kent Student Center Kiva, to the north side of the Student Center last week.  The process began Nov. 9 and concluded Nov. 11.

The trees were moved now to protect them from future construction in the area. 

The three trees, a sugar, Norway and red maple, represent the three areas that were attacked on September 11, 2001. The victims, like the trees, were similar in many ways, yet their distinctive attributes contributed to the diverse American environment.

Ken Cushner

EHHS to Celebrate International Education Week

The College of Education, Health and Human Services’ Gerald H. Read Center for International and Intercultural Education will hold special events for students, staff, faculty and the surrounding community to help celebrate International Education Week from Nov. 16-20. Activities will include an international food menu at Food 4 Thought cafe; student, faculty and guest presentations; and a Ten Thousand Villages Fair Trade Festival in White Hall.

International Education Week is an opportunity to celebrate the benefits of international education and exchange worldwide. It is a joint initiative of the U.S. Department of State and the U.S. Department of Education and is part of the Gerald H. Read Center’s efforts to promote programs that prepare Americans for a global environment and attract future leaders from abroad to study, learn and exchange experiences in the United States.

Schedule for the International Education Week

Monday-Friday, Nov. 16-20:
The College of EHHS’ Food for Thought cafÉ, located on the second floor of White Hall, will feature international menu specials all week. Did you know that its coffee is always fair trade coffee?

Retailer Ten Thousand Villages will hold a festival sale in 200 White Hall to help raise funds for study abroad scholarships. The fair-trade items include jewelry, home dÉcor and other holiday gifts from 30 countries. Daily hours are 10 a.m. to 5 p.m. and extended hours on Thursday, Nov. 19 from 5-7 p.m.

Monday, Nov. 16, 4:30-7 p.m., 217 White Hall
Graduate students in Dr. Ken Cushner’s International and Intercultural Dimensions of Teaching and Learning class will make presentations.

Wednesday, Nov. 18, 4:30 p.m., Moulton Hall Ballroom
Dr. Linda Davis, Vice President at the College of The Bahamas, will deliver a Gerald H. Read Lecture, “Understanding the Global Context of Educational Leadership.”

Friday, Nov. 20, 11:30 a.m. -1:30 p.m., Moulton Hall Ballroom:
Dr. Wayne Munson, former director of the School of Exercise, Leisure and Sport, will present Friluftsliv: The Basis of Norwegian Culture, a celebration of Norwegian music and food.

For more information about International Education Week, contact Rose Onders at or 330-672-0564.

The Holiday Art Sale is a good place to find unique gifts.

Small Works Competition and Holiday Art Sale Warms Up December

The School of Art’s Downtown Gallery is pleased to announce the 8th Annual Small Works Competition and Holiday Sale. The contest and sale take place Dec. 2-24.

Students, faculty, alumni and regional artists may apply to enter the competition. There is no fee to enter and prizes will be awarded. Art work and entry forms should be submitted at the Downtown Gallery, 141 E. Main St., on Friday, Nov. 20 between the hours of 12 noon to 5 p.m. and Saturday, Nov. 21 from 10 a.m. to 4 p.m.

A small work is roughly 12x12x12 inches. Multiple entries are welcome!

For additional information, contact the School of Art Galleries at or call 330-676-1549.
An opening reception for the event will be held at the Downtown Gallery on Saturday, Dec. 5 from 5 – 7 p.m.  

Legal Brief:  Contracts and Business Associate Agreements

“Legal Briefs” appears in e-Inside monthly to keep faculty and staff informed of legal issues and their implications. Content is provided by the Office of the University Counsel, whose mission is to ensure high-quality legal services to Kent State University in a timely, cost-effective manner, to reduce litigation and to ensure legal compliance. An archive of Legal Briefs from 2008 and past years is available online.

At institutions of higher learning like Kent State University, administrators may be asked to assume contractual obligations to be a business associate when placing students in a fieldwork assignment. This includes placing students in a school for student teaching or in a hospital or other health care facility for clinical work.

Under the federal Health Insurance Portability and Accountability Act (HIPAA), a business associate is defined as “a person or organization that performs a function or activity on behalf of a covered entity." A covered entity is one that transmits any health information in electronic form in connection with a HIPAA transaction; this could be a health plan, a health care clearinghouse or a health care provider.

There has been much discussion about whether a fieldwork contract requires schools to become business associates and therefore fall under the HIPAA requirements for each contract. The majority of educational institutions, including Kent State, have refused contracts that required the business associate designation on the basis that:

  • A business associate agreement is required by HIPAA where a person or entity provides services for a covered entity that involve access to patient health information;
  • An exception to that is a person who performs "in the capacity of a member of the workforce of a …covered entity."
  • Title 45, Section 160.103 of the Code of Federal Regulations, defines members of the workforce as employees, volunteers, trainees, and other persons whose conduct, in the performance of work for a covered entity, is under the direct control of such entity, whether or not they are paid by the covered entity.
  • There is a specific exception indicating that a business associate agreement is not required for persons or entities involved in a patient's treatment.

In addition, recent changes in federal law have resulted in a higher degree of responsibility and liability for business associates including: reporting any HIPAA breaches and violations to the U.S department of Health and Human Services and being subject to the same civil and criminal penalties for HIPAA privacy and/or security violations as a covered entity, resulting in greater liability. Additional security requirements will become effective in February 2010.

Because the University is not a business associate as defined by the HIPAA statute no university administrator should accept contractual obligations to be a business associate, especially in a fieldwork placement situation. Kent State may agree to provide instruction on the privacy and confidentiality of patient health information or require students to submit to the HIPAA training at individual fieldwork sites as an alternative to a business associate agreement.

If you are involved with fieldwork placements and you find business associate language in any contract, please contact the Office of University Counsel immediately at 330-672-2982 for advice and assistance in providing alternative language.

Baseball Camps Get Into Full Swing Nov. 28 and 29

The Kent State University baseball team will host a two-day camp to teach boys ages 7-18 the fundamentals of pitching and catching.  The camp will be held on Nov. 28 and 29, from 9 a.m.-1 p.m. for the 7-12 age group and from 2 - 6 p.m. for the 13-18 age group. 

Early registration for the camp ends Nov. 20, and will cost participants $90.  After Nov. 20, the camp will cost participants $100. 

For groups of eight or more (with registrations submitted together), a discount of $10 per camper will be given. Full refund minus a $10 service charge will be given for cancellations prior to 48 hours before camp begins. No refund will be given for cancellations within 48 hours of camps and for no-shows. To register go to: For more information call 330-672-8545.

All camps will take place at the Kent State Field House located at the intersection of state Route. 261 and Summit St. next to Dix Football Stadium on the Kent Campus.

Human Resources Question of the Week: Do I have to take leave if I am called to serve jury duty?

Court leave is granted with full pay to an employee who is either summoned for jury duty or is subpoenaed to appear in court. Employees should notify their supervisor as soon as possible upon receipt of the summons or subpoena. When the public service has been completed, the employee should provide the supervisor with a copy of the court documentation.

All compensation received for court or jury duty shall be remitted to the Bursar’s Office unless such duty is performed outside of normal working hours. A copy of the remittance needs to be sent to the Human Resources Records Department. Classified employees should record their Court Leave in Kronos. Unclassified employees not using the Kronos system should complete a Leave of Absence Request Form.

View the HR Question of the Week archive.


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