News Briefs



Judge Glenda A. Hatchett Headlines Martin Luther King Jr. Celebration Events

Judge Glenda Hatchett
Kent State University sets aside time each January to reflect upon and celebrate the legacy of Dr. Martin Luther King Jr. This year students, faculty, staff and community members will have the opportunity to  celebrate cultural diversity, network, socialize, and be motivated and entertained at the 8th annual Martin Luther King Jr. Celebration on Thursday, Jan. 28, from 1-4 p.m. in the Kent Student Center. 

This year’s event centers on the theme “A Message That Transcends Time.” Dr. Alfreda Brown, vice president for diversity, equity and inclusion, invites everyone to partake of as many of the afternoon activities as their schedules permit. “Dr. King’s impact echoes through our institution in numerous ways. Our commitment to engaging and learning about each other’s heritage and contributions is a key part of our celebration this year,” she explains. 

The afternoon’s multifaceted schedule opens at 1 p.m. with a cultural celebration of music, poetry and dance as the Kiva stage showcases dance performances by a local Salsa group, the Nepalese Student Association and the Rhythm Riders Dance Steppers; a Spoken Word Poetry presentation by Robin Wright, Kent State-NAACP president; a theatrical performance by Professor Traci Easley-Williams; a musical performance by world-renowned University Professor Emeritus Halim El-Dabh; and a vocal performance by the Voices of Testimony.

Dr. Geraldine Hayes Nelson, chair of the Martin Luther King Jr. Celebration Committee, says, “An institution the sheer size of Kent State touches many lives, either directly or through our individual and professional relationships. Much like the legacy of the life and work of Dr. Martin Luther King Jr., our lives afford us opportunities to share and celebrate our impact on our world. This annual celebration is an opportunity for the Kent State University community to join together to celebrate where we have been and recognize where we need to go.”

The celebration moves to the Ballroom from 2:15 to 4 p.m. Following a brief musical selection, President Lester A. Lefton will present his welcoming address and introduce a video montage.

“Kent State hosts a noteworthy public figure in the spirit of spreading the message of Dr. Martin Luther King Jr. This year, Judge Glenda A. Hatchett, star of the popular Judge Hatchett TV show, will be with us to underscore the continued relevance and inspiration in Dr. King’s life and words,” says Brown.

Judge Hatchett’s keynote address will be “A Message That Transcends Time.” At the conclusion of her address, she will hold a Question-and-Answer session with the audience. A book signing and reception follow in the ballroom.

The Martin Luther King Jr. Celebration is free and open to the public. It is wheelchair accessible and will be interpreted in American Sign Language (ASL).

For more information, call 330-672-8540 or visit

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Nominations Close This Week for 2010 Distinguished Scholar Award


The University Research Council is now accepting nominations for the 2010 Distinguished Scholar Award (DSA).

In conjunction with the annual Celebration of Scholarship, the University Research Council sponsors a program of annual awards to three distinguished scholars for outstanding research and/or creative activities at Kent State University. The cash award is $1500 and nominations are made by peers. Awardees are selected by a committee of faculty members from related disciplines and endorsed by the full Council.


To be eligible, a faculty member must be nominated. Self-nominations are acceptable. Submit the nomination no later than Jan. 22, 2010.  After all the nominations are received, the University Research Council will contact each nominee individually for detailed information and additional material to support their nomination. The awards will be presented at the DSA ceremony, during the Celebration of Scholarship event, March 24, 2010.


Only tenured/tenure-track and emeriti faculty at Kent State may nominate someone for a DSA. Individuals may nominate only one candidate per year.


Except in unusual circumstances, only full professors who have been at Kent State for a full five years are eligible to receive a DSA. In order to receive the award, nominees who have been at Kent State for less than 10 years must demonstrate a record of sustained scholarship and/or creative activity since coming to Kent State.


An individual may only receive one DSA in a lifetime. Finalists from the previous year will be asked if they wish to be considered again for the DSA. Therefore, it is not necessary to nominate an individual who received a nomination in the previous year.


The 2009 Distinguished Scholar Award recipients were Dr. Carol Maier, Department of Modern and Classical Languages; Dr. C. Owen Lovejoy, Department of Anthropology; and Dr. Lewis Fried, Department of English.


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Online Speaker Request Form to Request President, Provost for Events



Kent State President Lester A. Lefton
There is a new way to request the president and provost to speak at or participate in your special event. The Online Speaker Request From is designed to help coordinate speeches and appearances by Kent State President Lester A. Lefton and Provost Robert G. Frank.

When planning your event, please fill out and submit the form as soon as possible prior to the event. The link is provided here and can also be accessed from the President’s and Provost’s Web pages:



For additional information, contact the Provost’s Office at 330-672-2220.


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Legal Brief:  International Travel with University Computers
“Legal Briefs” appears in e-Inside monthly to keep faculty and staff informed of legal issues and their implications. Content is provided by the Office of the University Counsel, whose mission is to ensure high-quality legal services to Kent State University in a timely, cost-effective manner, to reduce litigation and to ensure legal compliance. An archive of Legal Briefs is available online. 

While travel outside the United States has always presented challenges, today’s international climate makes it even more important to be aware of potential situations that could be encountered and to prepare properly. Specifically, caution should be taken when traveling with laptops and other electronic data devices (e.g., computer, Blackberry, smart phone, memory devices).

University international travelers —administrators, faculty and students—should be aware that in certain situations information and data on their electronic devices can be accessed without the person’s permission or knowledge. Upon the traveler’s return to the United States, the Department of Homeland Security may question material on a computer. In such circumstances, everything on the computer will be open to inspection.


In fact, the U.S. Customs Service has the right to confiscate inbound electronic equipment such as computers, memory sticks or any storage device, looking for items that might compromise  national security. Travelers should be aware of the potential risk of losing their computer at Customs.


Certain countries are also noted for accessing files and operating systems at their customs checkpoints. If you have proprietary information, patentable information or any sensitive/personal information stored, you may want to delete or encrypt it before traveling abroad.


In addition, any data that is stored on the computer and is sensitive in nature, or requires an export license if shared outside the United States, will present a risk if the laptop on which it is stored is taken outside the United States. University employees should not use university computers for personal financial information or any other personal information they would not want viewed without their permission.

International travelers should also be aware of Export Administration Regulations (EAR) and International Traffic and Arms Regulations (ITAR) laws concerning any software on your computers that may be non-exportable, or that may require a license to take it out of the country. You can consult with Research and Sponsored Programs at 330-672-2070, or the Office of University Counsel at 330-672-2982 if you have concerns about the software residing on your laptop.


If you have an international visit planned, please refer to the following recommendations to help prevent the loss of information and/or your laptop or other electronic device:

  • Whenever possible, carry memory sticks instead of laptops and take just what is needed for any presentations. Be careful when using Blackberry, PDA, and new cell phone technology; many people have these devices loaded with personal data that could lead to identity theft issues.
  • If you must travel with the computer, have it scanned just before the trip to be sure that there are no Social Security or credit card numbers buried in its memory or any other sensitive information. 
  • If the intent is to permanently leave the computer abroad, consult with your department concerning the proper disposition of the asset.

For more information on this topic, contact Constance Hawke, associate university counsel, at 330-672-2982 or

If you have a legal topic you would like to see addressed in a future Legal Brief, send an e-mail to

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Student Recreation and Wellness Center Offering Special Deals, Demo Week 




The Student Recreation and Wellness Center is a state-of-the-art health club equipped with all the latest fitness equipment, hundreds of programs and every amenity you could imagine. It provides the opportunity to get in a workout or take one of numerous classes right on the Kent Campus.

As an incentive to Kent State employees to start off the new year right, the facility is offering a special incentive to members and potential members: purchase or renew an annual membership during the month of January and get one additional month free!


This incentive applies only to the purchase of an annual membership, with the redemption
of the promotional month given immediately following the duration of the contract. This offer does not apply to student memberships or payroll deduction categories (membership fee must be paid by cash, check or credit/debit card), and is not valid with any other offer.

Not sure if you’re ready to commit?

If not a member and you’d like to check out the facility before making a commitment, print off this news item and bring it in for a free two-week trial membership for you and anyone else. Trials are limited to one per person.


In addition, this week is the popular Demo Week. Start off the semester on a healthy note!

Take advantage of a free week of classes starting Jan. 19. Through Jan. 25, all classes offered as part of the Group X and Instructional Class schedules will be free for anyone wishing to participate (upon gaining access to the Student Recreation and Wellness Center). Every semester, hundreds of fitness classes are offered, including Spinning®, Yoga, Women on Weights, Catch the Wave and our two newest classes - SilverSneakers® Range of Movement and Power Parts.

For additional information, contact the Student Recreation and Wellness Center at 330-672-4REC, or visit its Web site.


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Kent State Program Provides Training to Unemployed People; Local Nonprofits Benefit


Four area nonprofit agencies are receiving free consulting work to help their organizations run more efficiently and effectively, thanks to Kent State University and its most recent group of Lean Six Sigma participants. The group is comprised of eight dislocated workers who had lost their jobs due to layoffs and other circumstances. Through federal funding, the unemployed people were able to receive $7,000 worth of training from the university, paid for by the government, which will make them more marketable and help them get a job.  

A Lean Six Sigma class in progress
The Lean Six Sigma program is part of Kent State’s training and consulting services designed to enhance employee and organization performance. Offered through its Corporate and Community Services based in Kent and The Corporate University at Kent State University at Stark, local and national companies, including Colgate Palmolive, Harley-Davidson Motor Company, Coca-Cola, Parker Hannifin and University Hospitals, have taken advantage of the expertise that Kent State offers.



Lean techniques eliminate wasteful activities, while Six Sigma is a disciplined method for meeting customers’ expectations and eliminating defects in any process.


“Kent State’s Corporate and Community Services and The Corporate University at Kent State University at Stark collaborated to schedule a unique Lean Six Sigma training and certification targeted for dislocated employees, which began in early September,” says Amy Lane, executive director of Corporate and Community Services. “The training involved 160 hours of intense, in-class learning that concluded in mid-November. In order to get their certification, they need to complete a final project.”


Usually, people who go through the program do a project for their employers, Lane explained, but since these are displaced workers, Kent State reached out to the United Way of Summit County and other social service agencies to see if the Lean Six Sigma program participants could do their capstone project for the nonprofit organizations.


“It’s truly a win-win situation,” says Kelli Baxter, director of The Corporate University at Kent State Stark. “The Lean Six Sigma participants get to complete their final project in order to receive their certification, and these nonprofit agencies benefit from the participants’ training and get work done for them for free.”


The Lean Six Sigma program is being offered around the state as a four-campus collaboration consisting of Ashtabula, Kent, Stark and Tuscarawas. It is also being marketed to organizations in nine states. To learn more about Kent State’s Lean Six Sigma training, contact any one of the four campus representatives:



Managed Print Services Partnership Announces Print Management Vendor Award 


The Procurement Department is proud to announce the awarding a contract to a vendor as a result of its recent Request for Proposals for the Print Management Program. A twelve-member cross-sectional review committee consisting of staff members from Information Services, Financial Aid, Academic Affairs, Design Solutions, University Communications and Marketing, the Department of Chemistry and Procurement spent several months evaluating eight vendor responses. 


After extensive review, presentations, and site visits we are excited to engage in a preferred partnership with Blue Technologies Inc. Blue Technologies’ Managed Print Services Program will bring a structured process to the university for providing support, service, supplies and information management for network print devices. The state of Ohio has identified the need and importance throughout state organizations of reducing office support costs. Using Blue Technologies’ expertise in this area, the University expects significant costs savings to be realized for its 281 departments and regional campuses.
Further details will be provided at a departmental level as the program rolls out. Contact Larry McWilliams at or 330-672-9196 with any questions.




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Promote Your Events with the Online Kent State Event Calendar

You may have noticed a “What to do at KSU” list of events on the Kent State University Web site.  And, you may be wondering if your department or departmental organization can post an event here.  The answer is yes!  And luckily, the steps are few and simple:

1) Go to
2) Fill out the online event submission form. Your submission must be an event with a definitive time and place.  The calendar will not post announcements, holidays or closings.
3) After you submit an event, University Communications and Marketing (UCM) will review the submission for content, spelling and grammar before publishing it in the calendar.  In order to allow for this review process, please submit your event at least one week in advance.

Note: not all events will appear on the home page. When you submit your event, you will be asked to choose a category, and that category will determine where your event will appear on the Web site and in FlashLine. All events DO appear on the university’s e-calendar, viewable at

If you are planning on using the calendar more than 10 times a year, please e-mail UCM Web team member Tim Priester at He will create a departmental e-calendar account for your use. 

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Provost Frank Delivers Keynote at Shanghai International Studies University’s 60th Anniversary


Dr. Shuguang Zhang (left) vice president of SISU with Provost Frank in China
On Dec. 17, Provost and Senior Academic Officer Robert G. Frank delivered a keynote address at the Forum on Trends and Challenges of Higher Education Internationalization at Kent State’s partner institution, Shanghai International Studies University (SISU) in China. The forum was part of the 60th anniversary celebration for SISU.



Named one of China’s “100 Key Universities for the 21st Century,” SISU is among the first cluster of Chinese colleges and universities accorded joint supervision by the National Ministry of Education and the Shanghai Municipality.


During his visit, the provost also reviewed the academic exchange programs Kent State engages in with SISU, met with Kent State University China Center administrators and with university officials from Japan, Germany, Spain and Russia.




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New Interim Dean for the College of Technology


On Jan. 10, Dr. Donald Bubenzer, emeritus professor of adult, counseling, health and vocational education, assumed the role of interim dean for the College of Technology. He succeeds Dr. Verna Fitzsimmons, who is returning to a College of Technology faculty position.


Bubenzer previously served as interim dean for the College of Education, Health and Human Services from July 2007 to July 2008. He joined the Kent State faculty in 1984 as an associate professor of counseling and human development services. In 1995, Bubenzer was named chairperson of the Department of Adult, Counseling, Health and Vocational Education, a position he maintained until the reorganization of the college in July 2009.


He most recently served as the interim director for the School of Communication Studies in the College of Communication and Information.




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Weight Watchers at Work Starts New Session in January

If losing weight is one of your New Year’s resolutions, OneWellU and the Student Recreation and Wellness Center (SRWC) has a program to help you reach your goal.  The university will be offering another session of Weight Watchers at Work, beginning in January.  An informational and registration session will be held on Tuesday, Jan. 19, at noon in the SRWC.  The 12-week session is scheduled to begin the following week on Jan. 26; meetings will be held on Tuesdays at noon in the SRWC.

A minimum of 15 paid memberships prior to the start of the first regular meeting is required in order to hold Weight Watchers at Work meetings.  The cost is $144, which can be paid in full or in three installments of $48.  Payment must be turned in before the first regular meeting. There is an incentive program for employees who have medical coverage through Medical Mutual of Ohio. Information on the program is available on the OneWellU Web site.

If you are interested in participating in Weight Watchers at Work, please contact Marlo Kibler, Benefits Coordinator, at 330-672-8320.


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Student Legal Services Moves to Acorn Alley, Changes Fees


Two important changes regarding Student Legal Services were recently announced:    


1) The office of Student Legal Services is moving to a new location. Beginning Jan. 1, 2010, the new office will be located in Acorn Alley in downtown Kent. Specifically, the offices will be located in the rear of the building on the second floor above the barbershop. The address of the new location is 164 E. Main St., Suite 203.


2) The Student Legal Services Fee will increase to $9 per semester beginning Spring 2010. Please see the explanation for the fee increase below. 

Student Legal Services requests that all Kent State faculty, staff and departments update their information regarding these changes. Please eliminate any reference to the former Student Legal Services office location in McDowell Hall and the $7 fee from all documentation and Web pages in your control.   


What is Student Legal Services?
Student Legal Services, in existence for nearly six years, is a nonprofit program that provides low-cost legal representation to the students attending Kent State University’s Kent Campus. Examples of legal services provided by Student Legal Services include, but are not limited to, the following:

  • Representation for consumer-related matters, such as unfair and deceptive sales practices, product warranty issues, unlawful contracts, unlawful tow, credit reporting errors, identity theft and collection lawsuits;
  • Representation in all misdemeanor criminal cases, such as DUI, underage drinking, disorderly conduct, unlawful noise, traffic cases and expungement;
  • Representation in landlord and tenant matters, such as recovering withheld security deposits, forcing landlords to make needed repairs, and lease review;
  • Notary service, drafting wills, living wills and other advanced directives;
  • Providing legal advice and representation for thousands of other miscellaneous legal matters;
  • Providing programs and seminars that educate students about their legal rights and responsibilities.

Explanation for the Fee Increase and Office Move
The Student Legal Services program is self-funded and essentially operates as a prepaid legal insurance program. As with all insurance programs, the cost of benefits and premiums are spread out among a large group of individuals. Each academic semester, students enrolled at Kent State’s Kent Campus are automatically billed a one-time fee to participate in the legal services program. This per-semester fee will increase from $7 to $9 effective Spring 2010.  Students that elect to remain in the program and pay the fee receive access to high-quality legal advice and representation from experienced staff attorneys throughout the semester. 


The fee increase was required for two reasons. Over the years, the number of students using the service has increased dramatically. In order to handle the increased demand and still render the high-quality legal services that the program provides, it is necessary to add an additional attorney to the staff. Second, with the addition of a new staff member, there is need for more office space. Since there was no sufficient available space on campus, Student Legal Services moved from McDowell Hall to Acorn Alley in downtown Kent, just a few blocks from the west end of the Kent Campus. A careful review of the Student Legal Services’ budget was conducted in relation to this modest increase, and it is not anticipated that there will be a need for any further increases for at least five years. 


If you have any questions or concerns, please contact Student Legal Services at 330-672-9550 or

Human Resources Question of the Week: When will my W-2 be available?

Electronic W-2s
Electronic W-2 forms are available now for employees who opted to receive their W-2 in this way. To view your W-2 online, follow these steps:

  • Log in to FlashLine.
  • Go to the My HR tab.
  • Go to the Employment Details box in the upper left corner.
  • Select Tax Forms.
  • Select W-2 Wage and Tax Statement.
  • Use the drop down box to select the 2009 tax year.
  • Click on Display.
  • Scroll to the bottom of the page and click Print.
  • Select Print from the tool bar of your Internet browser.

Note: In order for the entire form to print, the Page Set-Up margins must be set correctly. Details regarding required margins can be found by selecting Help on the top right of the W-2 Wage and Tax Statement page. Also included is a brief description of the codes that may be listed in Box 12 of the W-2. You will need to print a form for your records and for each tax jurisdiction that requires a printed form (federal, state, local, etc.).

Paper (Hard Copy) W-2s
For employees on the Kent and Regional Campuses who did not consent to receive the electronic version, printed W-2s will be available in their respective campus departments from Monday, Jan. 25, through Thursday, Jan. 28. The only exception is student employees on the Kent Campus; these employees can pick up their W-2s in the Payroll Office at 236 Michael Schwartz Center between 8 a.m. and 5 p.m. on the dates listed above. 

All W-2s not picked up by the close of business on Jan. 28 will be mailed to the employee's permanent address on file in Banner. This address can be viewed by selecting Personal Information, View Addresses and Phone, from the My HR tab in FlashLine. Any special mailing requests for the printed W-2 forms should be directed to the appropriate campus department.

If you have problems accessing the electronic W-2 or if you need additional information, contact the Payroll Office at 330-672-8640.


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