Holiday Schedule Information

All employees are reminded that all Kent State University campuses will operate on a holiday schedule during the last two weeks of December. The holiday schedule will run from the first shift on Dec. 24, 2010, through Jan. 1, 2011; normal operations will resume with the first shift on Jan. 2.

During this time all nonessential operations will be closed. Eligible classified and unclassified employees will receive paid leave for any regularly scheduled work time from Dec. 28 through Dec. 30. The paid leave is in addition to the paid holidays of Dec. 24, 27 and Dec. 31.

The list of operations for university departments and campuses during this period is available online. The list indicates whether a department will be open with normal operations, open with partial coverage or operations suspended. If you do not see your department listed or have questions about its status, please contact your manager or unit leader.

Please read the important employee information below related to the holiday schedule. You can also view a list of frequently asked questions on the Human Resources holiday schedule website.

Employee Eligibility
Full- and part-time classified and unclassified employees who normally accrue vacation throughout the year are eligible to receive paid leave for the additional days.

Employees ineligible for the paid leave include student employees, classified temporary staff, temporary agency staff, unclassified nine- and 10-month term appointments, short-term unclassified assignments and employees in a lay-off status.

The impact of the holiday schedule for 12-month faculty who accrue vacation is the same as for unclassified employees who accrue vacation.

Pay Guidelines
Employees required to work during the additional days off (the days other than the three paid holidays) will be paid under the following guidelines:

• Unrepresented and represented classified employees required to work
  Employees have two options: receive payment for time worked or take days off in the future.
  
  Under the payment option, employees will receive payment at actual time worked, at a rate of 1.5 times the normal hourly rate. Employees should clock in and out as normal.
  
  Under the second option, employees will be paid straight time for actual hours worked and take time off in the future. Employees should clock in and out as normal. Supervisors of employees using Kronos can add the pay code "straight comp" equal to the number of hours worked. The "straight comp" pay code will add the hours worked during the holiday break to the employee's comp bank to be taken as "comp used" at a later date. All hours worked will be paid as straight time unless the total hours actually worked are over 40 or the actual holiday is worked (normal overtime rules apply if the holiday is worked).
  
• Unrepresented and represented classified employees working partial days
  The same payment options listed above apply. Employees working partial days should clock in and out for actual hours worked, and the supervisor must enter the remaining hours as "University Business."
  
• Unclassified employees required to work
  Unclassified employees will be given the opportunity to take comparable time off at a later time, as approved by their supervisor.

A special edition of Management Update was sent to managers last week with details on how supervisors should record leave and pay guidelines for staff not working and for those required to work.

December Paychecks
Faculty and unclassified employees with direct deposit who are scheduled to receive their second pay of the month on Dec. 30 will be paid on Dec. 23. This only applies to unclassified staff with direct deposit. The Dec. 30 pay for classified employees will remain the same.

All employees student, classified, unclassified and faculty who do not have direct deposit will have their paycheck mailed to their home address on Dec. 29; it will be mailed to the address listed on your check, so employees should make sure that address is current.

Employees are encouraged to sign up for direct deposit. This can be completed at any time by going to the My HR tab in FlashLine. Once there, click on Employment Details, Direct Deposit, and follow the instructions to enroll. If you have questions, contact the Payroll Office at 330-672-8640.