All Kent State University campuses will operate on a holiday schedule from Monday, Dec. 24, 2012, through Tuesday, Jan. 1, 2013. Please read the information below for details on how the schedule works, paychecks and early time card approval.

How It Works
During the holiday schedule all nonessential operations will be closed at all Kent State campuses. Normal business operations will resume with the first shift on Wednesday, Jan. 2, 2013.

Classified and unclassified employees who accrue vacation will receive paid leave for four days, Dec. 26, 27, 28 and 31. This is in addition to the paid holidays of Dec. 24, 25 and Jan. 1. This also applies to 12-month faculty who accrue vacation.

The holiday schedule applies to classified and unclassified employees who normally accrue vacation throughout the year. Employees not eligible for the paid leave include student employees, classified temporary staff, temporary agency staff, unclassified nine and 10-month term appointments, short-term unclassified appointments, unclassified intermittent appointments and employees in a lay-off status.

Information on recording time and pay guidelines during this period is available at www.kent.edu/hr/records/holiday-schedule.cfm. On that website you will also find the list of departments that will be open during the holiday schedule and a list of Frequently Asked Questions.

Employees should confirm with their supervisor the status of their unit’s plans to suspend operations or remain open with partial or regular coverage. If the status of your department has changed from the published schedule, please notify Carla Wyckoff at cwyckof1@kent.edu.

Early Time Card Approval
Due to the shortened payroll processing period, the Payroll Office is asking managers to approve timecards early for the week ending Saturday, Dec. 15. Managers may approve timecards as early as Friday, Dec. 14, after the employees have clocked out at the end of their shift.

The only exception to the early approval is for employees who work on the last day of the pay period (Dec. 15). In those instances, the timecards cannot be approved until after the Saturday shift has ended. All timecards for the week ending Dec. 15 must be approved by end of the day Monday, Dec. 17.

Questions about time card approval should be directed to the Payroll Office at 330-672-8640 or payroll@kent.edu.

December Paychecks
Faculty and unclassified employees with direct deposit who are scheduled to receive their second pay of the month on Dec. 31 will be paid on Dec. 21, as has been done in past years. This only applies to unclassified staff with direct deposit. Classified employees will be paid on Dec. 28 as scheduled; all other employees not on direct deposit, including student workers, will also be paid on Dec. 28.

Any employee who does not have direct deposit will have their paycheck mailed to their permanent address on Dec. 28. Employees can review and/or update their permanent address in FlashLine. Look for the Employment Details tab in My HR, and then select the Personal Information link.

Questions about paychecks should also be directed to the Payroll Office at the phone number or email address listed above.