HR Question of the Week

HR Question of the week

When will my W-2 be available?

Electronic W-2s
Electronic W-2 forms will be available Jan. 16 for employees who opted to receive their W-2 in this way. To view your W-2 online, follow these steps:

• Log in to FlashLine.
• Go to the My HR tab.
• Go to the Employment Details box in the upper left corner.
• Select Tax Forms.
• Select W-2 Wage and Tax Statement.
• Use the drop-down box to select the 2011 tax year.
• Click on Display.
• Scroll to the bottom of the page and click print.
• Select the print option from the toolbar of your Internet browser.
  

Note: In order for the entire form to print, the page set-up margins must be set correctly. Details regarding required margins can be found by selecting "help" on the top right of the W-2 Wage and Tax Statement page. Also included is a brief description of the codes that may be listed in Box 12 of the W-2. You will need to print a form for your records and for each tax jurisdiction that requires a printed form (federal, state, local, etc.).

Paper (Hard Copy) W-2s
For employees who did not consent to receive the electronic version, printed W-2s will be available in the employee's respective campus departments no later than Friday, Jan. 27. The only exception is student employees on the Kent Campus; those employees can pick up their W-2s in the payroll office, located in Room 236 of the Schwartz Center between 8 a.m. and 5 p.m. on Jan. 25 and 26, and from 8 a.m. until noon on Jan. 27.

All student employee W-2s not picked up by noon Jan. 27 will be mailed to the employee's permanent address on file in Banner. This address can be viewed by selecting Personal Information, then View Addresses and Phone, from the My HR tab in FlashLine.

If you have problems accessing the electronic W-2 or if you need additional information, contact the Payroll Office at 330-672-8640.

View an archive of past HR Questions.If you have a suggestion for a future HR Question, please send it to hrweb@kent.edu.